Paralegals

The term is not defined in the Legal Profession Act 2007 (Qld), and if a staff member is to be deemed a paralegal an assessment of the skills, experience and duties performed by that member will need to be made. A person who provides standard administrative support, but also can manage the mechanics of a conveyance, navigate the filing regimes of courts and government departments, or make such appearances in procedural matters before courts and tribunals as are permitted by legislation is likely doing paralegal work.

Ultimately, whether or not a staff member possesses sufficient experience and skills to justify the position of paralegal will be a matter for the leaders of the firm or team in question, and the title should not be granted lightly. Holding out a staff member as having skills and experience above and beyond other administrative staff, when in fact the staff member is quite junior or does not have those skills, is misleading.

Caution should be had when billing for paralegal work, as it is likely that their work will involve a blend of pure administrative and legal-specific work and apportioning it may prove difficult. If paralegals are to be charged separately, both the rate and the work to which it will apply must be particularised in the costs agreement and specifically raised with the client before the agreement is signed.

We should also be mindful of our obligations under rule 37 of the Australian Solicitor Conduct Rules 2012 (Qld) which provides that:

A solicitor with designated responsibility for a matter must exercise reasonable supervision over solicitors and other employees engaged in the provision of the legal services for that matter.

Practitioners should also consult the Legal Services Award 2020 as paralegals though not defined specifically in the Award will be covered by the Award.

Some examples
  • Bob works at a suburban conveyancing firm. In addition to preparing letters and scheduling clients, he undertakes searches, prepares draft documents, and arranges settlements.
  • Tina works for a government regulator. She undertakes some administrative duties and conducts licence searches, as well as filling in pro-forma disciplinary forms from investigator reports, which are then settled by a government legal officer. She also attends tribunal callovers at which she arranges for matters to be listed in accordance with instructions from the team’s legal officers.
  • Juan is employed with an in-house legal team in a national engineering firm. She is studying law full-time and works five days per fortnight at the firm. She prepares draft affidavits and statements for the litigation solicitor, and does research for the commercial area. All her work is reviewed by the other solicitors within, and she assembles briefs for barristers and sometimes accompanies them to court.